Solving Staffing Challenges in Private Markets GP Accounting

The Situation 

A leading Private Equity Firm with over $40 billion in Assets Under Management (AUM) faced persistent challenges in managing General Partner (GP) accounting functions. These included maintaining and initial configuration of GP Entities including setup of the outside GP stakes owners within Investran and ensuring the seamless operation/maintenance of PFA Firmview. The complexity of these systems, coupled with the need for timely and accurate financial operations, created inefficiencies and placed a strain on the limited internal resources. The firm required expert support to streamline these critical processes and enhance overall operational efficiency. 

The Approach 

Alpha Alternatives partnered with the GP team over a two-year period, embedding experienced accounting resources to work directly alongside the GP Controller. This tailored engagement focused on optimizing core accounting functions, with key contributions including: 

• Cash Management: Accurate booking and reconciliation of cash transactions to maintain financial integrity. 

• Capital Call and Distribution Processing: Timely and precise handling of capital calls and distributions to support liquidity and investor confidence. 

• Journal Entry Management: Regular entry of financial data into Investran to ensure consistent and reliable reporting. 

• Quarter-End Processes: Managing partner transfers and equity pick-ups to correctly allocate profits and losses. 

• Investran Configuration Management: Continuous updates to GP configurations, including new investors, investments, and allocation rules to adapt to business changes. 

• PFA Firmview Maintenance: Sustained upkeep of PFA Firmview to support operational needs and ensure system functionality. 

The Impact 

Through its collaboration with Alpha Alternatives, the Private Equity Firm significantly improved the efficiency and accuracy of its GP Accounting operations. The dedicated expertise and streamlined processes allowed the internal team to redirect focus toward core investment strategies, confident in the integrity of their financial reporting and compliance efforts. The result was a measurable boost in operational performance, a reduction in administrative burdens, and increased stakeholder satisfaction. 

Ready to Optimize Your GP Accounting Operations?

Alpha Alternatives brings hands-on expertise and scalable support to help private equity firms enhance system efficiency, reduce risk, and free up internal resources. Contact us to learn how we can support your team.